Description
Job Title: Property Administrator
Exempt/Non Exempt: Full-Time, Non-Exempt
Department: Property Management – Denver
Reports To: Property Manager or Assistant Property Manager
Date: 02/2019
Essential Functions:
- Assists Tenant Services Coordinator in answering, screening and directing incoming calls. Assists property and engineering teams with tenant and vendor customer service
- May assist Tenant Services Coordinator in reviewing Angus work order system throughout the day to ensure prompt response times; enters requests from tenants and others into Angus as needed
- Assists Property Manager with property budget process including obtaining bids and related pricing
- Service Contract Administrator:
- Verify vendor is active in Planet Granite; if not, complete new vendor set up, including vendor activation in Planet Granite and providing appropriate billing information
- Determine what contract is needed and draft as needed. Check with Property Manager for accuracy
- Monitor and track contracts to completion
- Upload to Planet Granite
- Continuously monitor for expiring service contracts. Work with property manager to conduct bidding process.
- Conducts walkthroughs/property inspections with vendors and building engineers, as requested by Property Manager, to compile a list of maintenance items. Coordinates vendor maintenance issues. Follows up on the status of vendor jobs
- Tracks certificates of insurance for tenants and assists corporate in obtaining vendor insurance certificates. When necessary, prepares correspondence for any insurance issues
- Codes invoices for payment, obtains Property Manager’s approval, and forwards original invoices for payment.
- Assists with tenant correspondence, including: letters, memos, newsletters, etc.
- Coordinates estimates resulting from tenant work order requests through Angus portal function
- Prepares manual tenant bill back invoices
- Completes submeter billings within three days of receipt from engineer
- Complete access card billings monthly no later than the 15th
- Complete 3rd party bill backs in conjunction with Nexus Coding within one week to ensure timely invoice payment
- Complete misc. work order billing (all billings that will not result from third party management invoice) concurrently with 3rd party bill backs
- Completes data entry for utility tracking and other benchmarking tools
- Assist in scheduling building training/conference facilities
- Assists in coordinating building functions in conjunction with property team. Assists with property team with other tenant-related functions
- Maintains property files
- Coordinates Move-In/Move-Out Process
- Assists with lease administration including lease summaries and rent increase correspondence
- Offices at another location twice per week maintaining office administrative functions as needed
- Other duties may be assigned
Qualifications/Requirements:
High school diploma or general education degree (GED) required; and a minimum of two to four years of related experience and/or training preferred. Proficient in Microsoft Office, Outlook and JD Edwards. Excellent customer service skills.
Experience
2+ to 5 years
This job is no longer active.