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Property Manager

Salary
Competitive
Employment
Full Time
Real Estate Field
Location
Belmont
 CA
Postal Code
94002
Country
United States

This job is no longer active.

Description


Job Title:                          Property Manager

Reports To:                      Senior Real Estate Services Manager/COO – Commercial Division

FLSA Status:                    Exempt 

Department:                     Westlake Realty Group, Inc.           

Location:                          1301 Shoreway, Suite 150, Belmont, CA 94002

 

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About the Company:

  • Westlake Realty Group is a full-service family-owned real estate investment and development firm with extensive experience in all asset classes of real estate in the San Francisco Bay Area and Western United States. The Company’s current holdings include a diverse portfolio of office, multi-family, hotel, retail, and mixed-use properties primarily located in the San Francisco Bay Area. Throughout the course of its 46-year history, Westlake has acquired, developed, and operated properties in the United States, Mexico, China, and Japan. While the level of our asset management and development services are institutional quality, Westlake’s corporate culture promotes good health, excellence, personal development & belief in the principle of Kai Zen. We value our employees as an extension of our family and strive first and foremost to make Westlake a great place to work.

     

    Summary:

    Overall, the Property Manager is responsible for all facets of the property(s) in his/her portfolio (approximately 350,000 square feet of office/retail) and s/he has a responsibility to ensure that the property is managed according to Westlake Realty Group’s established procedures. The Property Manager reports to the Senior Real Estate Services Manager/COO – Commercial Division.  The Property Manager should possess a general knowledge of all building operating systems.

    Responsibilities

    Building Operations:

  • Maintain and develop written standard operating procedures for building operations
  • Ensure that mechanical/electrical system maintenance is being performed
  • Life Safety issues including proper training of building staff and a written record of all testing and alarm activations
  • Follow Risk Management guidelines as determined by insurance providers
  • Ensure that tenant services are provided according to all lease documents
  • Oversee all construction/tenant improvements (including proper documentation)
  • Oversee all contracts/vendors (including proper documentation)
  • Implement energy management program and monitor utility usage
  • Supervise, train and motivate building staff
  • Interface with brokerage/leasing team with the negotiation of lease renewals, extensions and expansions, and resolve issues with existing tenants; work with the Leasing team to establish tenant relations and retention programs that are well planned and measurable
  • Build and foster tenant relationships through frequent, in-person interactions
  • Develop orderly system for lease, vendor and project files

 

Tenant Construction Process:

  • Track/coordinate all construction work and its impact on the property
  • Work with engineering/consulting staff to facilitate review and approval of all construction documents and specifications; track and coordinate progress  
  • Attend construction meetings as needed
  • Monitor construction project progress including project close-out, finish dates, move-in dates, budget close-out
  • Maintain summary file to include, bids, permit, Certificate of Occupancy, correspondence
  • Work with accounting manager to set-up and close-out Job Cost process

 

Building Management Office Procedures:

  • Ensure efficient, courteous and professional day-to-day operation of the management office which includes:
    • Authorization processes
    • Correspondence and filing systems
    • Purchase of goods and services
    • General office operating procedures
    • Receivables/income/expense
    • Service/Maintenance requests
    • Specifications and bidding process
    • Tenant servicing/relations

 

Financial:

  • Responsible for all aspects of the financial stability of the property including maintaining budgets, yields, and the following:
    • Budget-to-actual variance reporting and bi-annual Asset Management tour schedules
  • Review of recurring charges/miscellaneous billings/AP approval
  • Budget preparation
  • Capital Planning and oversight of building improvements
  • Job-cost system organization

Qualifications

  • Bachelor’s Degree- Preferred course of study Business Administration or Real Estate
  • Salesperson License Required
  • Previous supervisory experience preferred
  • Four to eight years’ experience in commercial real estate.
  • RPA or CPM designations a plus
  • Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications
  • Strong communication skills, both verbal and written, are essential
  • Excellent client service orientation
  • Exceptional organizational skills
  • Ability to work in a fast-paced, collaborative and results driven environment
  • Will be required to perform off site duties
  • Must have a valid driver’s license

 

Skills Required:

  • Can manage multiple issues/projects and tasks at one time and for different departments/individuals
  • Possesses strong project management skills and the ability to work under tight deadlines with minimal supervision
  • Capable of providing relevant and timely research and analytical feedback
  • Demonstrates s strong working knowledge of Yardi and Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint
  • Maintain a collected, professional attitude while working in a fast-paced environment with shifting priorities and demands
  • Is well-organized with a proven ability to multi-task
  • Possesses a “roll up your sleeves” mentality
  • A collaborative mindset combined with a clear sense of accountability and responsibility
  • Demonstrable ability to produce timely, relevant and strategic written material and recommendations

 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is occasionally required to type, stand, walk, sit, talk and hear.

 

Job Sectors


 

Experience


5+ to 7 years


This job is no longer active.

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