Administrative Assistant

Administrative Assistant – Site Work Construction

Gulf Stream Construction Company, an affiliate of The Beach Company has an immediate vacancy for an Administrative Assistant. Having proficient knowledge of processes and requirements for heavy highway and civil construction is desired; however a strong administrative background in any setting is a must.

Position has primary responsibilities including, but not limited to answering phones, coordinating and attending meetings with subcontractors, suppliers, engineers, etc., preparing meeting minutes, preparing and organizing Engineer / Owner required documents (i.e. test reports, certified payroll, submittals, quarterly reports, etc.),preparing supplier /subcontractor agreements, change orders, RFIs, etc., tracking and maintaining document requirements from suppliers / subcontractors (i.e. change orders, insurance, as-builts, etc.), distribute project schedule updates, drawings, etc., maintaining manual and electronic filing systems, creating and reviewing correspondence, preparing payment applications, proposals, RFIs, closeout documents, maintaining inventory of office and job site supplies and materials, and processing change order requests

Administrative support with approximately 5+ years of experience, and a degree in a related field is required. Candidate needs to be proficient in Microsoft Office 2010 or 2016, with exceptional skills using Excel, Word, Outlook, and Adobe Standard X or DC.  Should also possess basic accounting knowledge, and the ability to effectively use web-based software.  Position is full-time, offering competitive compensation and benefits.  Qualified candidates may apply via website.

The Beach Company is an Equal Opportunity Employer that uses E-Verify. As an Equal Opportunity Employer, The Beach Company and its affiliates do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, age, genetic information, sexual orientation, disability, or veteran status. All qualified candidates are encouraged to apply.